Privacy Policy of AuditionHub
Last updated: August 1, 2025
AuditionHub provides a platform for K-12 music directors to register students for auditions, upload audition materials, and manage related communications. This Privacy Policy explains how we collect, use, and protect your personal information when you use our services.
You can contact us at: support@auditionhub.com
Information We Collect
We collect only the information necessary to provide audition registration, submissions, and honor group management. This may include:
- Director Information: name, email, school affiliation, and contact information.
- Student Information: name, grade, instrument, and audition submissions (audio/video).
- Account Information: login credentials for directors.
- Payment Information: processed securely by our payment provider (Stripe). AuditionHub does not store credit card details.
- Usage Data: limited technical information (e.g., browser type, IP address, and system logs) for security and troubleshooting.
We do not collect sensitive data beyond what is necessary for audition participation.
How We Use Information
We use your data solely for the following purposes:
- To provide and operate the audition registration and submission platform.
- To process audition fee payments (via Stripe).
- To share relevant student and director data with Honor Group administrators, so they can organize auditions, grading, and notifications.
- To maintain the security and proper functioning of the platform.
- To comply with legal obligations if required.
We do not sell director or student personal data to third parties.
Data Sharing
Your information is shared only in these cases:
- Honor Group Administrators: receive relevant director and student information for audition management.
- Service Providers: such as Stripe (payments) or cloud hosting providers. These providers are bound by confidentiality and data protection agreements.
- Legal Compliance: if required by law or valid legal request.
Data Retention
We keep your information only as long as necessary:
- Registration and audition data are retained through the honor group season to manage auditions.
- Records may be archived for compliance or administrative reasons (e.g., proof of payment).
- You may request deletion of your account and associated data at any time (subject to legal retention requirements).
Cookies and Tracking
AuditionHub uses only essential cookies and technical logging to maintain site functionality and security. We do not use advertising trackers.
Your Rights
Depending on your location, you may have the right to:
- Access the information we hold about you.
- Request correction of inaccurate data.
- Request deletion of your data.
- Request restriction of processing (e.g., stop using but allow retention).
- Object to processing in certain cases.
To exercise these rights, contact us at support@auditionhub.com.
Security
We take appropriate security measures to prevent unauthorized access, disclosure, or loss of data. While no system is perfectly secure, we follow industry standards to safeguard your information.
Children’s Data
AuditionHub is designed for use by directors, who register and manage student data. We do not allow students to create accounts directly. Directors are responsible for obtaining any necessary parental or school consent when registering students.
Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised "Last Updated" date.
Governing Law
This Privacy Policy is governed by the laws of the State of Colorado, USA.
Contact Us
If you have any questions about this Privacy Policy, contact:
AuditionHub
Email: support@auditionhub.com